adminRemote: Full Remote
Contract: Full time
Salary: $15K – $20K yearly
Work from: Anywhere
Company: Ultimate Beauty
Industry: Online Marketplace and E-commerce
Company Size: SME (51 – 200 Employees)
Headquarters: Barcelona
Job Description
About Ultimate Beauty
We are on a mission to reinvent the core elements of e-commerce. As a beauty industry reseller with over 10 years of experience, we are now expanding into new categories and marketplaces, aiming to enable seamless buying and selling from anywhere. We’re experiencing hypergrowth, with more than 200% annual growth for the past 3 years.
As a fully remote team (with the exception of our Barcelona warehouse), we are a global organization with 65+ members from over 20 countries. Our core values are Efficiency, Initiative, Teamwork, Lifelong Learning, and Best Life Architect. We prioritize creating an environment where our employees thrive both personally and professionally, encouraging work-life balance and personal growth.
Role Overview
As the Executive Assistant to the Leadership Team, you will provide high-level administrative support to ensure smooth team operations. You will manage both personal and professional tasks for leadership, organize travel, schedule meetings, and streamline communications. You will collaborate with other assistants to distribute tasks, allowing the leadership team to focus on key strategic priorities and critical projects.
Impact
In this role, you will be instrumental in increasing the leadership team’s efficiency by handling key tasks, managing schedules, and facilitating communication. Your support will enable the team to focus on high-priority goals, ensuring organizational success and on-time project delivery.
Responsibilities
- Provide comprehensive support to all leadership members, managing both personal and work-related tasks.
- Collaborate with current assistants to redistribute tasks as necessary, based on language skills and expertise.
- Organize travel logistics, including flights, accommodations, and itineraries, ensuring a seamless travel experience for leadership.
- Schedule and coordinate meetings, prepare agendas, and assist with follow-up tasks.
- Act as the primary point of contact between the leadership team and other departments, ensuring effective communication.
- Help prioritize tasks for the leadership team, focusing on deadlines and strategic goals.
- Track the progress of ongoing projects to ensure timelines are met.
Requirements
Skills & Qualifications
- Fluency in English
- Spanish and/or Russian proficiency
- Previous experience as an Executive Assistant or in a similar administrative support role, ideally supporting senior leadership teams.
- Proven ability to manage complex calendars, meetings, and travel logistics.
- Experience collaborating with cross-functional teams.
- Strong project management skills, with the ability to juggle multiple tasks and deadlines.
Nice to Have
- Fluency in both Spanish and Russian
- Experience managing both personal and professional tasks for executives
Company Values
We are guided by five core values:
- Efficiency: We maximize results through optimized processes and data-driven decisions.
- Initiative: We independently assess and execute tasks to achieve common goals.
- Teamwork: We work collaboratively, with empathy, respect, and openness.
- Lifelong Learning: We take charge of our development and continuously grow.
- Best-Life Architect: We actively shape our lives, supporting others to live their best lives as well.
Benefits
- Remote Work: Work from anywhere, with flexible hours.
- Competitive Salary: Bi-annual salary reviews, with a salary range of $1,250 – $1,700 gross per month.
- Paid Time Off: 36 days off, including local bank holidays.
- Medical Insurance: A budget for medical insurance.
- Learning and Development: Access to growth plans, courses, and other learning opportunities.
- Team Retreats: Join our team for yearly retreats at exciting locations (e.g., Serbia, Morocco).
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