Our client, a leading platform for enterprise shared asset management and asset-integrated ecosystems, is looking for an Admin Assistant to provide essential support to the leadership team. This role requires someone who thrives in a structured environment, can manage multiple administrative tasks efficiently, and ensures that internal operations run smoothly.
Location: Fully-Remote (Work from Home), 9 AM – 5 PM EST
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Employment Type
Contract
Location Type
Remote
Department
Project Growth
Compensation
- $600.00 – $800.00 per month
Key Responsibilities
- Calendar & Scheduling Management – Organize and manage the leadership team’s schedules, coordinate meetings, and handle appointments across multiple time zones.
- Notion & Knowledge Management – Maintain structured Notion workspaces, ensuring seamless access to critical information, project updates, and workflows.
- Google Drive Organization – Maintain a clean and well-structured Google Drive, categorizing files, managing document access, and ensuring easy retrieval of important assets.
- Task Coordination – Assist leadership with task tracking, prioritization, and deadline management.
- Communication Support – Act as a bridge between the leadership team and internal stakeholders, ensuring effective communication and follow-ups.
- Document Preparation – Create, format, and edit reports, presentations, and internal documentation.
- Ad-Hoc Administrative Tasks – Provide general administrative support, including research, data entry, and operational organization.
What Success Looks Like
- Efficient Scheduling & Communication – Seamless calendar management and clear coordination across teams.
- Organized Systems & Workflows – Well-maintained Notion and Google Drive for quick access to resources.
- Proactive Administrative Support – Taking initiative to manage key operational tasks and anticipate leadership needs.
Requirements
- Experience – 2+ years as an administrative assistant or in a similar support role, ideally working with leadership teams.
- Tech Proficiency – Strong skills in Google Workspace (Docs, Sheets, Drive, Calendar) and Notion.
- Organization & Detail-Oriented – Exceptional attention to detail and ability to manage multiple priorities effectively.
- Strong Communication – Excellent written and verbal communication skills.
- Self-Starter – Ability to work independently, take initiative, and thrive in a remote environment.
Qualifications
- Remote Work Experience – Prior experience working in a fully remote team.
- Automation & Process Improvement – Familiarity with Zapier or similar automation tools is a plus.
- Project Management Familiarity – Experience with Asana, Trello, or other task management tools is a plus.
- Executive Support Experience – Previous experience supporting leadership teams with scheduling and operations.
Opportunity
This is an exciting opportunity to join a fast-growing company at the forefront of enterprise asset management. You will have the chance to work with industry-leading clients, develop your skills in a fast-paced environment, and contribute to a company that values collaboration, innovation, and results. If you’re looking for a challenging and rewarding role where you can make a real impact, we encourage you to apply!
FAQs for the Admin Assistant position:
Is this fully remote?
Yes, fully remote (9 AM – 5 PM EST).
What are core responsibilities?
Calendar management, Notion/Google Drive organization, and leadership support.
What tools are used?
Google Workspace, Notion (Zapier/Asana a plus).
What experience is required?
2+ years admin experience supporting executives.
What skills are critical?
Organization, communication, and tech proficiency.
Is this EST hours only?
Yes, strict 9-5 EST schedule.
Growth opportunities?
Exposure to enterprise asset management industry.
How to apply?
Application form + video submission required.
Video requirements?
Showcase relevant skills (details unspecified).
Start date?
Position currently open.
Team size?
Supports leadership team (size unspecified).
Performance metrics?
System organization and scheduling efficiency.
Document types?
Reports, presentations, internal docs.
Time zone flexibility?
Must work EST hours (remote location flexible).
Automation experience?
Zapier knowledge beneficial but optional.
Client interaction?
Internal stakeholder coordination focus.
File management?
Google Drive organization is key.
Project management?
Task tracking/coordination required.
Company industry?
Enterprise asset management platform.
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
APPLY HERE
Deadline: Not Specified
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