TacticalFBA
Job details
- Pay: $20 – $25 an hour
- Job type: Part-time
- Shift and schedule: Choose your own hours, Weekends as needed, Monday to Friday
- Work setting: Remote
Full job description
About TacticalFBA
TacticalFBA is a high-performance Amazon growth agency working with 7–8 figure sellers to scale profitably. We provide strategy guidance, product page optimization, fulfillment coordination, Amazon PPC management, and more. Our team has helped large accounts double revenue and profit with proven strategies and we manage both in house and external brands. We’re strategy-focused, results-driven, and obsessed with operational efficiency. Our clients rely on us to help them win on Amazon — and that starts with a team that runs on clarity, precision, and momentum.
We’re growing fast, and we’re looking for a Part-Time Administrative Assistant to work directly with our CEO and team. You’ll help organize our internal operations, manage key tasks and projects, and ensure nothing falls through the cracks. This is a critical role that frees up the CEO to stay in strategy mode — and helps TacticalFBA grow faster and smarter.
Your Mission
As an Administrative Assistant, you’ll eliminate pressure and noise for the CEO by taking ownership of daily ops, admin tasks, and follow-through. As part of your role, you’ll manage the CEOs email and calendar. You’ll also learn our business processes, help document SOPs, systematize recurring tasks, and manage the team’s project plan. Ultimately, you’ll be the glue between projects, our team and clients, and tracking priorities. This role requires a mix of administrative support, customer service, problem-solving, and Amazon marketplace knowledge.
Key Responsibilities
Administrative & Executive Support
- Manage CEO’s inbox, calendar, meeting scheduling, and travel arrangements
- Prep for and follow up on meetings, ensuring key tasks are tracked and completed
- Track expenses, organize digital files, and maintain clean internal documentation (Google Drive, Notion, Monday, etc.)
- Assist with email follow-ups, light research, and internal reporting
Project & Process Management
- Help manage timelines, deliverables, and accountability across internal and client-facing projects
- Document SOPs for repeatable processes as the business scales
- Track internal tasks, client requests, and workflows using Monday project management tools
- Help implement our TacticalFBA planning cadence to keep the team aligned
Operations Support (E-commerce / Amazon-Focused)
- Assist in preparing state sales tax/VAT returns, pulling Amazon/Shopify reports, and updating key dashboards
- Track inventory, shipments, and coordinate with logistics partners (Amazon AWD and FBA, freight forwarders, etc.)
- Identify and resolve common issues related to Amazon Seller Central (FBA fees, listing changes, and account health)
- Support client onboarding, affiliate program tracking, or reimbursement claims as needed
- Cross-training to assist with customer service tasks as needed
Who You Are
- Heart to Serve Other People: Passion for serving and helping other people
- Proactive and Detail-Oriented: You don’t wait to be told what to do and you don’t let anything slip through the cracks. You are ultra-organized, self-managed, and take pride in staying ahead of the chaos
- Strong Communicator: Excellent written and verbal communication skills. Communicate clearly and concisely — especially in writing — and follow up without being asked.
- Problem-Solver: You can identify challenges and work toward solutions proactively. Able to manage your own schedule and hit deadlines without micromanagement.
- Process Driven: Love documenting processes, spotting inefficiencies, and turning “loose ends” into neat systems
- E-commerce Knowledge: Are curious about ecommerce and excited to learn the inner workings of high-revenue Amazon brands. Experience with Amazon Seller Central is a huge plus.
- Tech-Savvy: Comfortable using project management tools (like Notion and Monday), Google Suite tools like docs and spreadsheets (with emphasis on being able to manage intermediate formulas), and communication platforms like Slack or Zoom…or the ability to learn and pick them up quickly
- Jack or Jill of All Trades: Thrive in a fast-paced, remote-first startup culture with lots of variety and autonomy
Requirements
- 2+ years in an Executive Assistant, Operations Coordinator, or similar role (bonus if in ecommerce/Amazon)
- High attention to detail with an ability to juggle multiple moving parts without dropping the ball
- Strong working knowledge of Google Workspace, Project management tools like Monday / Notion, Slack, and Zoom
- Solid math and data literacy for reviewing basic reports (revenue, margin, inventory, etc.)
- Comfortable working independently in a remote role (U.S. time zone overlap required)
- Strong internet, computer setup, and quiet home office environment
- Bonus Points If You Have:
- Familiarity with Amazon Seller Central or Shopify
- Experience creating SOPs and building operations infrastructure
- Worked in a startup or digital agency environment
- A get-it-done attitude and a bit of a Type A personality
Why Join TacticalFBA?
✅ Work with high-level Amazon sellers – You’ll be directly helping brands doing $1M+ in revenue
✅ Growth potential – We’re scaling fast, and there’s room for career advancement
✅ Remote flexibility – Work from anywhere with some flexibility to set your own schedule
✅ Innovative environment – We focus on strategies that actually drive revenue for sellers
✅ Continuous Learning – Opportunity to learn new things and get exposure to other parts of the business
✅ Elite “Special Forces” Team – A team that values clarity, speed, ownership, and excellence. Fast-paced environment with autonomy and creative input.
This role will start out with a 90-day trial.
Job Type: Part-time
Pay: $20.00 – $25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Application Question(s):
- How many years of experience do you have working as an Administrative Assistant and for what industries?
- On a scale of 1-10, how organized are you? How do you stay organized at work?
- Describe your proficiency in working with Google applications – specifically Sheets.
- Give an example of a time you were asked to complete a project without all the necessary information. How did you bring the project to completion?
- What constitutes teamwork? Describe your ideal team.
- Describe a situation in which you embraced a new system, process, technology, or idea at work that was a major departure from the old way of doing things. What did you learn?
- Please share any other pertinent information about yourself that we might not see looking at your resume.
- As part of your application, please record a short 2-3 minute video using Loom or the video tool of your choice and post a link here. In your video, tell us: (1) Your favorite color and something you are passionate about; (2) Who you are and why you think you’d be a good fit for the role; (3) What excites you about this role at TacticalFBA.
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
Deadline: Not Specified
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